Vice President, System Strategic Sourcing and Contracting

Houston, Texas, JOB SUMMARY
At Houston Methodist, the Vice President, Strategic Sourcing and Contracting position is responsible for sourcing and contracting activities for non- labor and capital expenditures throughout the Houston Methodist system. The VP will provide executive leadership to the sourcing and contracting team and serve as a trusted advisor to corporate and hospital leaders in an effort to drive greater purchasing value, standardization, and risk mitigation. This position is also responsible for developing system-wide programs for supplier relationship management and supply chain resiliency that ensures the reliability and access to products, services and innovative technology.
This position reports directly to Executive leadership in the organization and has responsibilities which include providing management and oversight of multiple areas and entities, as appropriate, and driving Houston Methodist’s mission, vision, values and commitment to excellence. Demonstrating a proven record of successful strategic planning, developing long-range goals and implementation, this position manages a diverse, interprofessional team, collaborating with stakeholders to achieve mutual goals. Directly and indirectly overseeing management staff with the goal of enhancing professional development and personal growth, this position forms and leads internal teams, providing training and mentorship as needed. This position collaborates with all senior leadership to meet the organization’s objectives, ensuring operational initiatives are implemented, setting business goals, and solving internal issues when needed. Responsible for the assigned areas’ policy and procedure development, revision, and implementation. This position is also accountable for employee engagement, adequate staffing levels, budget development and compliance, to ensure a safe and effective work environment. This position ensures compliance with ethical and legal business practices and accreditation/regulatory/government regulations.

 
Requirements:

PRIMARY JOB RESPONSIBILITIES
Job responsibilities labeled EF capture those duties that are essential functions of the job.
PEOPLE – 20%

Provides direction to management team to enable the effective and efficient completion of objectives. Gives timely guidance and feedback to direct report management to strengthen their specific knowledge/skill areas needed for progression. Holds direct reporting management team accountable for the development of staff to meet overall objectives in terms of quality, service and cost effectiveness. (EF)
Identifies opportunities and takes action to build strategic relationships between one’s area and other departments to achieve business goals. Works collaboratively with stakeholders to foster a climate of open communication and mutual problem-solving. (EF)
Develops efficient organizational structures within scope of assignment. Provides leadership for management team to maintain a competent and engaged employee group and provides recognition/commendations to achieve desired outcomes. Drives initiatives to meet or exceed threshold goal for department turnover and/or system metrics on employee engagement indicators. (EF)
Develops competency and training programs that include professional certifications in order to maintain a highly functioning Sourcing and Contracting Team. Establishes relationships with local colleges and universities to build talent pipelines (EF)

SERVICE – 20%

Develops and implements strategic and operational/high level projects and processes. Sets clear goals, priorities and objectives for the direct report management team. Oversees multiple departments’ operations and designated projects to ensure that goals or objectives are accomplished within the prescribed time frame, providing guidance to management team to ensure the best possible delivery of service and high customer/patient satisfaction. (EF)
Drives HM service standards and activities to impact system score for patient/customer-based satisfaction, through role modeling and fostering accountability. Responsible for the overall successful operation of the direct report management team. (EF)
Drives collaboration across the organization to identify needs and develop scalable solutions. Prioritizes objectives and implements strategies to achieve organization initiatives as part of the executive leadership team. Delegates responsibilities to direct report management, providing guidance and direction, as appropriate. (EF)
Develops customer relationship management division within sourcing and contracting to respond to the unique product, service and capital needs of internal customers. Establishes contract cycle time standards and expectations in collaboration with key Houston Methodist stakeholders. (EF)

QUALITY/SAFETY – 20%

Reviews levels of service and significant trends that impact the effectiveness of delivering patient care, critical operational objectives, or other key components within the organization. Ensures that management teams are conducting root cause analyses, as appropriate. Proactively guides management to identify prevention/risk avoidance opportunities and implements continuous improvement plans. (EF)
Monitors and ensures organizational compliance with federal, state and local safety and environmental regulations and standards as well as accreditation requirements. Ensures direct report management monitors and/or revises the departments’ safety plan and/or any specific accreditation/regulatory required safety guidelines. (EF)
Proactively approaches the optimization of safe outcomes and information systems by monitoring, improving and enhancing operations, identifying solutions via collaboration. Oversees the implementation of process improvements, utilizing tools such as lean and change management principles. Role models situational awareness, using teachable moments to improve safety. (EF)
Works closely with Director, Clinical Value Analysis to ensure supplies, services and capital equipment contracts meet the standards of Houston Methodist end users. (EF)

FINANCE – 25%

Ensures departments’ operational and capital budgets align with organization’s strategic plan. Uses benchmark data to support performance, costs and return on investment. (EF)
Drives the maximization of efficiency and productivity. Leverages relationships with vendors and partners to obtain contracts that support cost-efficient operations and maintenance. (EF)
Design and lead department’s transformative efforts to become a “Best-In-Class” strategic sourcing model that will deliver maximum value to the Houston Methodist through year-over-year savings, improved purchasing terms, and supplier performance. Identifies and pursues opportunities to optimize vendor spend and strategies to yield aggressive savings and increase productivity and drive new efficiencies. (EF)

GROWTH/INNOVATION – 15%

Develops long-range goals and strategic plans. Deploys data and research to drive cross-business organization prioritization. (EF)
Maintains acute awareness of market and industry trends. Implements innovative solutions for practice or workflow changes to improve system operations. Represents HM at community or professional organization meetings. (EF)
Drives change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures. (EF)
Initiates and executes succession plans. Conducts conversations with direct report management on their My Development Plan (MDP). (EF)
Maintains awareness of sourcing and contracting innovations, best practices, trends, legislative issues and market competitiveness and leverage these to benefit Houston Methodist. (EF)

This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

EDUCATION REQUIREMENTS
o Master’s degree in business management or related field
EXPERIENCE REQUIREMENTS
o Ten years of progressive contracting management experience to include leading high-performing teams, at least seven years in a people management role; may consider current HM employee with six years of people management experience in healthcare
o Experience with Enterprise Resource Planning (ERP) systems, and contract management tools

CERTIFICATIONS, LICENSES AND REGISTRATIONS
o Certified Professional Contract Manager (CPCM) or related professional contract certification preferred

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