Academic Program Specialist

Position
Details

Dept Number/Name: 0-1253-000 / Physics

College Division: Academic
Affairs-College of Arts and Sciences

Salary Plan: Staff

Job Code/Title: 2200 / Academic
Program Specialist

Hiring Salary/Salary Range: $38,000 – $40,000

Position Number:
00025434

Work Schedule: Monday – Friday, 8am – 5pm

Option for hybrid schedule upon completion of
probation/training.

ORGANIZATIONAL SUMMARY:

The Department of Physics is committed to the generation and
dissemination of new scientific knowledge involving physical principles and their applications to related interdisciplinary fields. The
faculty and students in the Department of Physics are cooperatively contributing to the advancement of scientific knowledge at the frontiers
of human understanding in the sciences in general and physics in particular. This process essentially intertwines the initial development of
scientific methodology in classroom and laboratory instruction activities within the Department, the search for new knowledge in research
laboratories in the Department of Physics and affiliations outside, and dissemination through professional channels and in the classroom. In
addition to scientific advancement, the ultimate objective is the preparation of future scientists with knowledge of historical perspectives
of current physical principles, and their applications at the forefront of science and technology.

POSITION
SUMMARY:

This position provides general office and program support for the Physics Department. This position performs a
variety of administrative functions.

RESPONSIBILITIES:

Student Services:

• Assist students with
  university policies & procedures; keep track of deadlines, assist Directors of Physics Graduate Programs and Physics Graduate
  Admissions
• Coordinate graduate admissions with Registrar, the College, and the Office of Graduate Studies, Collect student
  information, Act as Liaison with Graduate School, adhering to policies & procedures
• Correspond with students regarding all academic
  matters, Maintain current student files and records
• Process course permits, assist students with teaching and research
  assistantships
• Other duties related to student services as needed

Departmental Research:

• Direct support to the
  Physics Chair for data gathering and analysis of Physics academic programs on an ongoing basis for comparative evaluation aimed at
  increasing the department’s national ranking.
• Evaluation and Assessment Support:
• Prepare, disseminate, and record student
  evaluations of teaching
• Assist with annual faculty reviews and tenure-and-promotion packets
• Manage Assigned Faculty Duties
  & Faculty Academic Reporting – AFD-FAR FIS system
• Enter faculty assignments into FAIR/FIS

Outreach:

• Assist in the
  creation of new informational materials, recruitment brochures, and website content on an ongoing basis not only for academic programs but
  also for research programs.
• Assist in alumni outreach for department development activities. Assist in the support of new program
  to initiate direct contact with all four-year colleges with a Physics degree to expand our pool of graduate student applicants, and to
  maintain this articulation on an ongoing basis.
• Develop and maintain department’s presence on Web and social media

Office
Operations:

• Operations, Facilities & Perform other office related duties as needed
• Coordinate key distribution and
  reconciliation Order office supplies/equipment
• Serve as back-up for other office staff in purchasing, supplies, reception, mail,
  Web

Course Management:

• Assist with typing, printing and copying syllabi
• Track graduate assistants efforts
• Enter information into Banner/OASIS student database system

POSITION
QUALIFICATIONS:

MINIMUM:
This position requires a high school diploma or equivalent, with four years of
experience in office or administrative positions. Appropriate college coursework or vocational/ technical training may substitute at an
equivalent rate for the required experience.

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number:
34511

Posting Date: 06/27/2023

Posting End Date: 07/11/2023

How to
Claim Veteran’s Preference:

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant
to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING
APPLICATION; such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be
required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is
redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover
letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include
your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE
IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

Equal Employment Opportunity

USF is an equal
opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not
discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment
(whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual
harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator.
Reports may be made at any time either online or
directly to the University’s Title IX Coordinator.

Federal Rights

Applicants have rights under Federal
Employment Laws: Family and Medical Leave Act
(FMLA), Equal Employment Opportunity (EEO)
and Employee Polygraph Protection Act
(EPPA).

Work Location

Campus map and location overview: USF – Tampa Campus

About USF

The
University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other
public university in the country has risen faster in U.S. News and World Report’s national university rankings than USF. Serving more than
50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by
the Florida Board of Governors, placing it in the most elite category among the state’s 12 public universities. USF is a member of the
American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South
Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment
that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through
on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance
plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please
visit: Work Here. Learn Here. Grow Here.