Academic Affairs Specialist

Job Number: SA7182122

Fair Labor Standard Act
Classification
Non-Exempt

Anticipated Pay Range
$28.50 – $31.50

Pay Range
Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position.
This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills,
knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined
based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay
range is not a promise of a particular wage.

Job Description Summary

Under the direction of the Associate
Dean of Academic Affairs, this position will manage academic program planning and development, while overseeing the implementation and
evaluation of program operations. Compile data and prepare reports for administrators. Interface with University stakeholders, faculty, and
staff to contribute to programmatic goals. Provide comprehensive guidance to current students regarding progression, enrollment, and records
to ensure student success.

Responsibilities

Curriculum Oversight

• Develops and
  establishes operating goals, policies, and procedures for the Office of Academic Affairs, as appropriate; recommends, implements, and
  administers methods and procedures to enhance operational effectiveness and efficiency.
• Independently implements course scheduling
  and room allocations
• Participates in, and supports the development and organization of curriculum including strategic planning for
  APPE Readiness, IPP, degree emphasis, and extended education opportunities
• Oversees and collaborates with the Registrar and
  Provost’s Office to implement curriculum and programmatic changes to the program catalog
• Collaborates with faculty and
  administrators to develop, update, and archive syllabi
• Records, stores, manages, and disseminates curriculuar data as
  appropriate
• Coordinate course evaluations
• Creates, conducts, evaluates and implements all aspects of PharmD. didactic
  elective selection process
• Assist faculty in the use of academic technology

Student Progression
Management

• Plans, organizes, tracks and coordinates student enrollment for all Pharm.D. students
• Records, stores,
  manages, and disseminates confidential and sensitive academic data, as appropriate
• Communicates with the Registrar, Financial Aid,
  and Business Office and personnel at CUSP involved in progression matters
• Maintains OAA Academic Progression
  Dashboard
• Assists the Academic Progression Committee in organizing and conducting dismissal appeals and academic integrity
  hearings
• Runs reports, cleans and organizes data necessary to operate the Dean’s List recognition and progression updates to
  faculty

Manage Academic Affairs Events

• Participates in, and supports the development and organization for
  committees and taskforces, including but not limited to: Academic Affairs Committee and Academic Progression Committee
• Coordinates
  opportunities for faculty development Workshops
• Coordinates and assists in planning Faculty Curriculum Retreats
• Plans,
  organizes, budgets and coordinates external conferences managed by Academic Affairs
• Schedule meetings and take minutes as
  requested

Personnel and Administrative Management

• Collaborate with the Associate Dean of Academic Affairs
  to process purchases and manage the department budgets, tracking and reporting expenses
• Manage course calendars
• Oversees
  creation and implementation of student facing calendars used by faculty and staff to balance student load that encourages
  wellness
• Process guest lecture agreements and payments

Experiential Education

• Canvas course site
  development for IPPE and APPE
• Manage the collection of ExpEd rotation availability from FT faculty preceptors for APPE/IPPE using
  Core ELMS
• Manage scheduling and logistics for remediating students in experiential courses
• Assist with the revisions to the
  Experiential Education Student and APPE handbooks

Required Qualifications

• Master’s Degree or any equivalent
  combination of education and experience, and a minimum of three years of demonstrated professional experience in performing relating
  functions, preferably in higher education including strategic planning, program review, research and data analyses or closely
  related
• Advanced skills using Excel with experience in creating graphs, formulas, and pivot tables.
  Proven Experience and
  understanding of information systems, relational databases, data extraction and reporting
• Ability to use tact, diplomacy and
  maintain a high level of confidentiality
• Proven ability to carry out duties in a timely manner
• Proven ability to reason,
  prioritize, problem solve and communicate logically
• Strong implementation skills and bringing projects to completion in a timely
  manner while working with others in various departments.
• Experience carrying out duties when faced with interruptions, distractions
  and a fluctuating workload
• Experience in meeting/event coordination
• Skills for basic arithmetic and calculation
  skills
• Experience using standard office equipment and Microsoft Office tools including Outlook, Excel, and Word.
• Strong
  organizational skills to maintain office files, schedule, calendar, and coordinate logistics for meetings and special events, including
  publications, media services and catering.
• Demonstrate effective, clear and businesslike written and oral communications – including
  solid editing, proofreading skills.
• Experience taking concise and accurate meeting minutes
• Excellent interpersonal skills
  with diverse groups and individuals at all organizational levels, both inside and outside of the University
• Excellent
  problem-solving skills
• Strong commitment to teamwork
• Service-oriented, with ability to maintain a pleasant and helpful
  attitude

Desired Qualifications

• Knowledge of survey research development, design and administration,
  preferably higher education type surveys
• Working knowledge of PeopleSoft and Canvas
• Working knowledge of university policies
  and procedures that pertain to the duties of this position.
• Working knowledge of Qualtrics

Special Instructions to
Applicants

Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic
global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All
qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender
identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition,
military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal
law.

The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply.
More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity.

Applicants for Staff and Administrator positions must be currently authorized to work
in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work
visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and
returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to
Arbitrate.

Minimum Number of References: 2

Maximum Number of References: 2