Director, Residency Advising & Match Services – Heritage College of Osteopathic Medicine

Special Instructions to
Applicants

Please complete the online application and attach required documents. Required documents include a
detailed cover letter, current resume, and a list of at least three (3) professional references with current contact details, including
email addresses.

The position will remain open until filled. For full consideration, please apply by July 16,
2023 at 11:59 pm EDT.

We seek candidates with a commitment to working effectively
with students, faculty and staff from diverse backgrounds.

This position is eligible for the following
benefits
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for
you and eligible dependents, sick leave, vacation, and retirement.

Posting Number: 20165436S

Job Description

About the Heritage College of Osteopathic
Medicine:

Mission:

We pride ourselves on our strong focus on our
mission: training osteopathic primary care physicians to serve Ohio.

Our medical school educates physicians committed to
practice in Ohio, emphasizes primary care, engages in focused research, and embraces both Appalachian and urban communities. Integral to
this mission, our college community commits itself to: provide a clinically integrated, learning-centered, osteopathic medical education
continuum for students, interns, residents and primary care associates; embrace diversity and public service; and improve the health and
well-being of underserved populations.

Vision:

The Heritage College is recognized
as the national leader in training osteopathic primary care physicians and the number one producer of primary care physicians in the
country.

Essential Values:

These fundamental principles form the foundation of the
culture at our college: wholeness and balance within each person; integrity; community of mutual respect; acceptance of others and embracing
diversity; pursuit of excellence; a climate of scholarship; and commitment to service, generosity and compassion.

Our
Campuses:
https://www.ohio.edu/medicine/about/campuses

Why Choose Ohio University?

https://www.ohio.edu/hr/jobs/working-ohio

Summary of Work:

The Director, Residency Advising & Match Services
directs the strategic, operational, and student advising functions of the team supporting the students’ professional and career
development from matriculation through graduation. The Director supervises the student support services team responsible
for:

• Providing confidential counseling and career advising to students across all years and three
  campuses;
• Aggregating student records and evaluation data to create personalized MSPEs;
• Managing the institutional and
  student operational use of ERAS;
• Tracking and reporting on student progress and outcomes towards GME placement and success. Works closely with key academic and partner leaders to identify, create and implement
  effective and efficient strategies and operational models to meet career advising and residency placement needs of HCOM students.
• Drafts, develops and advises college leadership on residency placement policies informed by
  evolving NRMP guidelines, emerging national GME trends, and operational/legal
  considerations.
• Participates in national working groups lending voice and representation to the national dialogue exploring evolving
  GME trends, policies and best practices.

Primary
Accountabilities:

Career and Professional Advising Strategy &
Planning:

• Provide strategic and operational oversight of the processes, communications and student services team
  advising and supporting students on specialty choice and application strategies towards successful GME placement
  outcomes.

• Coordinates and directs the multidisciplinary team of clinical and non-clinical entities to enhance specialty
  career choice and advising support leading up to the match. Develops and delivers training related to current residency policies and
  protocol, and the latest changes to the Electronic Residency Application System (ERAS) application process, for
  the interdisciplinary team to assist in student professional career development and specialty discernment.

• Identifies and
  counsels high-risk students who may require special support (expected or actual academic difficulty, competitive specialty choice, early
  match, couples match, military) to develop customized plans working collaboratively with appropriate college professionals across multiple
  departments when needed.

• Manages and monitors student competency issues working collaboratively with college leaders and
  the Senior Director of Student Affairs to create action plans for high at-risk students.

• Monitors national landscape and
  advises college leadership regarding changes to national policies and procedures that impact residency matching, including but not limited
  to, the NRMP match and SOAP process, SF Match, Military Match, as well as ERAS system policies.

Supervision of Operations and Workflow

• Directly
  supervises the positions responsible for career advising, the generation of MSPEs, the ERAS system process and the
  VSLO process. Indirectly supervises one student worker who supports the ERAS
  process.
• Supervises staff and workflow processes responsible for the research, writing and production of the MSPE for each graduating student. This includes the development of processes for the drafting and flow of MSPEs and
  application materials for fellowship training and applicants who re-enter the match following their initial match. Responsibilities which
  must be supervised include: tracking written requests for letters, conducting a final review of the draft for Dean’s signature, updating
  MSPEs upon each request, maintaining copies of MSPEs and requests in student/graduate’s file, managing the flow of documents (application,
  transcript, letters of recommendation, photographs, etc.) for ERAS, staying abreast of changes in the ERAS system, drafting communication for students and graduates concerning the generation and mailing/uploading of MSPEs.
  These responsibilities occur throughout the year with the heaviest activity in summer and fall.

Career and Residency
Program Development, Research & Assessment

• Develops and assesses career and residency programming for all students
  across the Heritage College. Directs, implements, and participates in the delivery of the career advising programming (including management
  of AAMC Careers in Medicine) to assist students in specialty choices and residency application strategy. This
  involves educational program planning, working with faculty to contribute their knowledge to the students, producing the public
  communications for advising workshops and events, evaluating the programming, and recommending changes consistent with national best
  practices. On-going throughout the year.
• Researches, adopts, and incorporates best practices and processes for implementation of
  advising and student support programming in the area of career and professional development.
• Assesses career readiness programming
  offered by the college and implements improvements as necessary.
• Researches national best practices and develops educationally and
  topically relevant workshops for staff and faculty regarding residency processes that impact students.

Stakeholder
Collaboration

• Cultivates, develops and maintains collaborative working relationships with College deans, clinical
  campus leadership, faculty and staff to facilitate advising, academic progress review, and career and professional development for all
  students.
• Develops and delivers training related to current residency policies and protocol for clinical faculty to assist in
  student professional career development and specialty discernment.
  Interfaces with affiliated faculty and program directors to procure
  up-to-date information regarding the status of the match process, including information relevant to the various specific
  specialties.
• Participates in annual site visits for clinical campuses and keep records of student support and
  concerns.
• Participates in national working groups and seeks opportunities to present at national conferences lending voice and
  representation to the national dialogue exploring evolving GME trends and practices

Minimum
Qualifications

• Master’s degree
• 6-8 years work experience
• 1-2 years management
  experience

Preferred Qualifications

• Master’s Degree in Higher Education, Communication, Counseling, Student
  Personnel, or related field
• Doctoral degree in Higher Education, Communication, Counseling, Student Personnel, or related
  field

Department
HCOM – Admissions and Student Affairs

Pay Rate: Minimum salary
is $68,299, with salary being commensurate with education and experience, while also considering internal equity.
Employees enjoy a
generous benefits package including:

Paid holidays, sick time, personal time,
A tuition waiver up to 100% for self and
dependents,
A comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance),
An
excellent retirement plan with up to a 14% company contribution,
A 12-week parental leave program, adoption reimbursement, transgender
care, flextime and flexplace policies,
Counseling and mental health care, access to professional development programs, and
more.

Additional information is available at https://www.ohio.edu/hr/benefits

Job Open Date
06/21/2023

Posting
Close Date

11:59 p.m. on Sunday, 7/16/23

Job Category:
Administrative at-will appointment

Months
12 month

Planning Unit: Heritage
College of Osteopathic Medicine

Work Schedule

Standard office hours are Monday-Friday, 8:00-5:00;
however, candidates must be willing to work evenings and/or weekends if necessary. Flex-space and flex-time options may be available to
promote a healthy balance of life and work.

Campus: Athens, Dublin, Cleveland

Expected
hours worked per week
40

Expected duration of assignment
Indefinite

Applicants may contact this person if they have questions about this position.
Bailey Shooner, bailey.shooner@ohio.edu

Diversity
Statement

Diversity, equity, and inclusion are core values at the Heritage College of Osteopathic Medicine at
Ohio University. We aim to strengthen representation, ensuring that people who look different and have different backgrounds, origins,
perspectives, and thoughts have: a seat at the table; equal access to opportunities and resources; are respected, seen, and valued. We
believe it is only through diverse voices that impactful positive change can occur in our society. All persons are encouraged to
apply.

Job Family/Subfamily
Academic Services-Medical Advising & Academic Spprt

Career Track & Level
M 4

Pay Grade
CA&P|19|

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