Production Operations Coordinator (Seasonal)

JOB OPENING ID: 235415

REGULAR/TEMPORARY: Regular

ORGANIZATIONAL GROUP: Univ Music Society

DEPARTMENT: UMS Production

SALARY: $45,000.00 – $52,000.00

How to Apply

You must apply through the UM Jobs website (umjobs.org).  Your application package must include a cover letter, not to exceed one page, describing how this position fits with and advances your career goals, and your resume in order to be considered. 

This is a full time hourly seasonal job working the production season from September to April (9 months). The posted annual salary range is $45,000 – $55,000. The prorated seasonal salary range is $29,700 – $36,300.  This position is a non-exempt position eligible for overtime.  During the working period, employee receives full University of Michigan benefits.  More information on benefits can be found at the UofM benefits website: https://careers.umich.edu/benefits

What You’ll Do

Assist in advancing the technical aspects of live events, on-site stage management, liaising with tour managers, and provides administrative support to the Production Operations team. 

Who We Are

Housed on the campus of the University of Michigan in Ann Arbor, UMS is one of the oldest performing arts presenters in the country, committed to connecting audiences with performing artists from around the world in uncommon and engaging experiences. With a program steeped in music, dance, and theater, UMS contributes to a vibrant cultural community by presenting approximately 50-60 performances and over 100 free educational activities each season. UMS also commissions new work, sponsors artist residencies, and organizes collaborative projects with local, national, and international partners.  

UMS was selected as one of the 2014 recipients of the National Medal of Arts, the nation’s highest public artistic honor.  

UMS values a culture of diversity, equity, and inclusion. UMS supports recruiting and cultivating a diverse workforce, as it reflects our commitment to serving the diverse people of Michigan and beyond. 

Please visit our website: https://ums.org/ 

Responsibilities*

Duties include but not be limited to:

• Stage Manage touring companies (orchestras, theater, chamber ensembles, etc.) 
• General production correspondence (email, phone, other). 
• Collect, finalize, submit, and track invoices, log expenses, and reconcile monthly statements (AMEX bills/petty cash/other). 
• Contribute to production schedule creation and development, providing organization, refining, and disseminating to venue staff, UMS colleagues, and relative vendors. 
• Work with the Production Director and Technical Director to coordinate meetings and site-visits. 
• Work with all stakeholders to inform and report relative information through the generating of post-show reports. 

General Production Administrative Duties include: 

• Online file management (Dropbox, Network Drive, Google Drive) and vendor contact management. 
• Operates and manages a centralized calendar system (production, live events, loadin/out, venue filming initiatives, learning & engagement events). 
• Operates as scheduling liaison with UMS departments for all additional in-venue artistic activities (pre-show, post-show, workshops, other). 
• Manages departmental and wider UMS office communications / data organization (Production Schedules, Seat Kills Tracking, other) as they relate to production-supported engagements. 
• Monitors and maintains relative office supply inventories. 

Technical Coordination & specific Venue Support responsibilities include: 

• Act as stage manager and on-site representative for a share of UMS live events. 
• Liaises with University departments: Plant operations, LS&A Scheduling (MLB rooms), Parking Services and various contractors. 
• Provides redundancy / additional support for Technical Director when appropriate. 
• Provides redundancy / additional support for Company Liaison when appropriate. 

Other/General: 

• Provides organizational assistance and problem-solving initiatives at all times. 
• Awareness of/experience with other department job functions. 
• Manager overall state, cleanliness, and efficiency of UMS Prod-Op office facilities. 

Required Qualifications*

• Minimum 3-years of professional experience within a producing, repertory, or presenting performance environment. Experience shall include: team contract review and rider fulfillment, calendar planning/management, data organization & delegation, and financial tracking and reconciling. 
• Practical skills and experience in modern professional theater practices as well as openness for evolving trends and approaches. 
• Initiative and ability to work independently, while thriving in a team-based environment. 
• Excellent interpersonal and communication skills (phone, email, in-person, zoom, other). 
• Strong writing skills to prepare a variety of correspondence, reports, and schedules with great attention to detail. 
• Demonstrated organizational ability under pressure to work on multiple projects with competing deadlines, establishing goals, and workload priorities. 
• A high level of professionalism that reflects well on the organization which demonstrates customer service values to artists, invited guests, and touring production personnel. 
• Ability to handle the public with professionalism in a backstage environment. 
• Demonstrated skills to effectively motivate and offer support to fellow team members.  
• Proficiency with Google Suite, Dropbox, Microsoft Office, and network file storage platforms. 
• At least 2 years experience working with IATSE labor crews, for theater, dance, classical and/or contemporary music is preferred. 
• Experience Stage Managing small ensembles and straight-forward music programs. 
• Willingness to improve systems, rethink possibilities, and engage in tough conversations to reach new goals. 
• Bachelor’s degree in a performing arts field is desired. 
• Ability to work a flexible schedule including many evening and weekend hours. 
• A valid driver’s license and the ability to operate University vehicles is required. 
• This position requires considerable use of arms and legs and activities such as balancing, walking, and the moving of materials, which at times weigh as much as 50 pounds, to elevated locations.

Work Locations

This full-time seasonal position is based in Ann Arbor, MI.  UMS Hybrid work agreements are reviewed annually and are subject to change depending upon business needs. 

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended. 

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

235415

Working Title

Production Operations Coordinator (Seasonal)

Job Title

Arts Production Coordinator

Work Location

Ann Arbor Campus

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Univ Music Society

Department

UMS Production

Posting Begin/End Date

6/15/2023 – 7/15/2023

Salary

$45,000.00 – $52,000.00

Career Interest

The Arts