Executive Assistant

Responsibilities
Administration:

Manage internal and external official documentation (including hard copy files) and correspondences on behalf of or at the instruction of the Executive Director.
Relieve the ED of administrative details by scheduling appointments, receiving calls, and responding to requests for information and other routine external requests
Attending and taking minutes of the Director’s meetings.
Coordinate the calendar, travel, meetings, and schedule arrangements for the Executive Director.
To coordinate operations of the Executive Director’s office.
Coordinate Executive Director’s diaries, prioritizing and resolving conflicting diary appointments.
Attend events and meetings on behalf of the ED where required.
Preparation of letters, presentations, and reports at mutually agreed timelines with the ED
Liaise/work with the Administration department in planning and organizing trips involving the ED
Perform such ad-hoc duties and assignments as instructed by the ED.

Stakeholder Management:

Engages both internal and external stakeholders on behalf of the Executive
Liaising with vendors on behalf of the ED where required
Creating reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff for decision making.

Requirements

Candidates should possess a Bachelor’s Degree with 1 – 2 years relevant work experience.

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