Administrative Assistant G5, Accra

World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.
About The Job
Job Purpose: 

To support effective delivery and maintenance of client-focused, value-for money-oriented quality administrative practices.

Major Duties And Responsibilities:

Under the direct supervision of the Head of Finance and Admin, the Admin Assistant will be responsible for the following duties.
Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues. 6. Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.
Perform other related duties as required.

Minimum Academic Qualifications Guide

University Degree in Business Administration or other related fields corresponding to the advertisement. A post-secondary certificate in the related functional area is desirable with additional years of experience.

Desired Experiences for entry into the role:

A minimum of five (5) years of progressive experience in administration or other related fields.

Language: 

Fluency in both oral and written communication in the UN language in use at the duty station. Fluency in French will be an added advantage.

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