Academic Advisor

Description

Academic advising at Kirtland Community College is a developmental process that considers
students’ academic needs, goals, interests and prior education. Academic advisors promote student success and increase student
enrollment and retention by promoting and recruiting for programs, referring students at risk or in need of additional resources with the
primary objective to assist with making informed decisions concerning their educational goals.

PRIMARY DUTIES AND
RESPONSIBILITIES

• Advises students about content and structure of postsecondary programs including graduation and/or
  transfer requirements for a particular program of study.
• Audits, monitors, and evaluates individual student academic progress.
• Disseminates certificate, diploma and university transfer program information to all learners and other appropriate internal and
  external contacts in individual or group sessions.
• Interprets testing results relevant to placement decisions; determines student
  readiness for College programs.
• Assists students in the development of an educational plan including choosing a program of study
  and/or clarifying educational goals.
• Informs students about alternatives, limitations and possible consequences of academic
  decisions (e.g. adding, dropping and withdrawing from courses; change of program, major and/or transfer institution)
• Educates
  students about course planning and registration processes, refers to available on-and off-campus resources to meet individual needs
  including career and personal counseling.
• Makes appropriate referrals to students perceived as at-risk, acts as an advocate as
  appropriate.
• Maintains up-to-date knowledge about the College’s programs and requirements; consults with contacts at various
  transfer institutions regarding course and program transferability, admission and graduation requirements.
• Develops and interprets
  Academic Planning Guides; maintains administrative and program information files.
• Develops and maintains operating procedures that
  minimize the likelihood and impact of errors.
• Communicates electronically and in person with area high school staff and students to
  provide specific information about Kirtland Community College and its programs.
• Participates in on and off campus events promoting
  Kirtland Community College, assists with orientation programs.
• Processes progress reports in Navigate software.
• Authorizes
  course withdrawals, adds, and drops as required.
• Manages student success course in Canvas for advisees.
• Maintains
  administrative documents and confidential student records.
• May represent the academic advising department on various internal and
  external committees.
• Monitors Early Alerts in Navigate software.
• Develops and promotes internal communication and resource
  sharing in order to benefit student success.
• Monitors course enrollment and make recommendations to appropriate staff regarding
  reserves, restrictions, availability, waitlisting, or closure based on program demand and course availability.
• Provides
  recommendations for continuous improvement to all services for academic advising purposes and to integrate practices and technology aimed at
  improving student service
• Gathers, develops and promotes best practices for continuous improvement
• Participates in
  individual and team professional development, remains current with technology used to provide advising services.
• Performs other
  related duties as assigned.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in the humanities or
  a related field.
• One to three years experience in academic advising or related careers in post-secondary education, or a
  combination of education and experience commensurate with the requirements of the position
• Ability to learn and use complex
  computer-based systems and multi-faceted network-related software and database management systems.
• Demonstrated interpersonal
  communication skills.
• Ability to effectively analyze ambiguous information and respond appropriately
• Experience in group
  presentations.
• Ability to process and maintain highly confidential information.
• Ability to work effectively with
  individuals of varying backgrounds, abilities, outlooks, ages, and nationalities

SUPERVISION – Works under the general supervision of the Vice President of Student
Services/Registrar.

ATTENDANCE – Individuals in this position are expected to be
available during the normal business hours of the college, and occasionally on evenings and weekends for special presentations and
events.

WORKING CONDITIONS – Conditions are those of a typical office environment, requiring frequent
oral communication with students and colleagues, the ability to enter data and written communications in electronic format in a timely
manner, and sufficient mobility to be present and address students, their parents, and fellow professionals at appropriate college and
regional functions.