Administrative Assistant – Facilities and Campus Realty

The mission of Goodwin University is to educate a diverse student population in a dynamic
environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional careers while
promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty, staff, and
administration to fully realize their highest academic, professional, and personal potential.

Position Description
Summary/Purpose:

This position assists the Facilities and Campus Realty Departments with scheduling, record keeping,
billing, purchase orders, task orders, budget preparation and payment tracking to vendors.

Essential Job Functions/Primary
Responsibilities:

(The essential functions or duties listed below are intended only as illustrations of the various
types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is
similar, related or a logical assignment to the position.)

• Provides various administrative services for the Facilities and
  Campus Realty Departments.
• Answers phone inquiries and routes calls and maintenance requests.
• Prepares meeting agendas,
  schedules meetings and maintains minutes for weekly Facilities meetings.
• Assists in purchase order processing.
• Reconciles
  all credit card purchases.
• Assists departments with developing and maintaining individual budgets.
• Assists with the
  initial renting, background checks, coordination of occupancy, monthly accounting of rents paid, late notifications and billing of the same
  and notices of eviction.
• Maintains office supplies and manages office procedures.
• Contacts are with individuals at all
  levels within the organization to exchange information.
• Conducts all work in a safe manner and all work safety practices are
  followed.

Other Functions:

• Performs similar or related work as required, directed or as
  situation dictates.
• Continues professional development and training; keeps current with trends.
• Assists other department
  staff as needed to promote a team effort.

Knowledge, Ability and Skill:

• Advanced knowledge
  of computer operating using Microsoft Office Suite and all of its components (especially Word, Excel and Outlook)
• Organizational
  skills and attention to detail
• Ability to multi-task and stay focused in fast-paced office
• Strong communication
  skills

Skills:

Minimum Required Qualifications:

Education, Training and
Experience:

• Associates Degree
• High School Diploma or GED with two years of relevant experience in administrative
  duties and six months of on the job experience.

Physical and Mental Requirements:

Work
Environment None Under 1/3 1/3 to 2/3 Over 2/3
Outdoor
Weather Conditions X
Work with fumes or airborne particles X
Work near moving mechanical parts X
Risk of electrical shock X
Vibration X

Physical Activity None Under 1/3 1/3 to 2/3
Over 2/3
Standing X
Walking X
Sitting X
Talking & Hearing X
Using hands/fingers to handle/feel X
Climbing or balancing X
Bending, pulling, pushing X
Driving X

Lifting Requirements None
Under 1/3 1/3 to 2/3 Over 2/3
Up to 10 pounds X
Up to 25 pounds X
Up to 50
pounds X
Up to 75 pounds X
Up to 100 pounds X
Over 100 pounds X

Vision Requirements:

X
Close vision (i.e. clear vision at 20 inches or less)

_ Distance vision (i.e. clear vision at 20 feet or more)

_ Color vision (i.e. ability to identify and distinguish colors)

_ Peripheral vision (i.e. ability to observe an
area that can be seen up and down or

left and right while the eyes are fixed on a given point)

_ Depth perception
(i.e. three-dimensional vision, ability to judge distances and

spatial relationships)

___ No special vision requirements

Salary Range:

• $37,000.00 – $39,000.00 annually

Full-Time Employee
Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• 401k employer match
• Employee & dependent life insurance
• Great tuition benefits for employee, spouse & dependents
• PTO program
• Flexible work schedules / work from home opportunities

(This job description does not constitute an
employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer
as the needs of the employer and requirements of the job change.)