ADMINISTRATIVE COORDINATOR

Durham, North Carolina, As a part of Duke Health’s outpatient clinic network, you will enjoy competitive compensation, comprehensive benefits plans, convenient work hours, and many opportunities for career advancement. Become a part of a team that values and invests in you.   JOB LOCATION Department of Pediatrics – Durham, NC  *This position is primarily remote but but onsite to various divisional locations (Hanes House, Lenox Baker, North Pavilion) as needed.     JOB SUMMARY We are seeking an Administrative Coordinator in the Department of Pediatrics to assist the Senior Business Manager in the administration of department financial and clinical operating procedures and programs. This position works with the Divisions of Pediatric Endocrinology, Pediatric Hematology/Oncology, Pediatric Infectious Diseases, and Pediatric Transplant & Cellular Therapy.     JOB DUTIES AND RESPONSIBILITIES Financial Management Prepare monthly divisional finance reports and analysis for division leadership, includes all operational and discretionary code Monitor monthly variance reports and update division administrator appropriately Review and facilitate resolving significant financial variances and potential overdrafts Partner with grants and contracts administrator in adjudicating any research fund inquiries/issues Review charge and receipt information for respective division(s) and coding pattern; inform division leadership on any discrepancies or variances Maintain appropriate financial records for division Assist with the preparation of annual budget, financial analyses including pro forma, and other financial activities Facilitate reconciliation of all applicable divisional fund codes Review and approve travel and expense reimbursement Personnel Management Coordinate daily work flow of staff assistants Ensure adequate support staffing levels necessary to maintain administrative office operations Coordinate on boarding of new employees (faculty and staff) include division specific orientation meetings, class enrollment, resource allocation (computer, system access, keys, supplies)# Review and approve biweekly and monthly staff employee time cards and requests for time off/leaves Work with appropriate department, SOM, and PDC contacts for provider(physician and APP) recruitment and credentialing/privileging tasks Coordinate timely completion of faculty e-certification and effort management process Clinical Practice/Operation Support Monitor patient encounter closeout reports and serve as contact to assist/resolve issues Review and approve clinic templates/schedule changes to ensure patient access Review and monitor access reports Maintain division communication/website materials   JOB ELIGIBILITY REQUIREMENTS Work requires a general business background generally equivalent to a bachelor’s degree in a business related field. Work requires 2-3 years of business and/or administrative experience, medical terminology, and direct exposure to clinic activities to acquire knowledge of clinical practices, scheduling, patient scheduling systems, patient types, and operational flow.   A master’s degree in a business related field may be substituted for 2 years experience. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE   JOB HOURS The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.   Job Code: 00005003 ADMINISTRATIVE COORDINATOR Job Level: F1   Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

  Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.   Essential Physical Job Functions: Certain jobs atDuke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.  

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