Administrative Fellow

Nashville, Tennessee, Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: VMG Learning Job Summary: JOB SUMMARY The Administrative Fellowship is a two-year opportunity working with the CEO and senior leaders of the Vanderbilt Hospitals and Clinic. This position will gain broad exposure to an academic medical center and develop a better understanding of operations, finances, physician services, and patient care services while working on various in-depth projects. . KEY RESPONSIBILITIES
* Demonstrates ability to implement change for positive outcomes
* Collaborates with Department Heads and appropriate Hospital or Clinic Directors to create goals and service standards for departments.


* Documents service standards in appropriate format.
* Creates and provides training and educational tools for use throughout entity.
* Utilizes effective communication skills to guide staff/teams toward an improved outcome
* Participates in/Observes day-to-day departmental activities/operations to identify process inefficiencies and potential areas that need improvement.
* Communicates effectively orally and in writing to multidisciplinary team members and administrative leadership.
* Gathers/Analyzes and presents data to guide future outcomes
* Gathers data during assessment phase and gains an understanding of departmental functions
* Uses benchmarking tools to compare activities of internal departments to the ideal standard.
* Uses analyses to develop productivity targets, performance measures and redesign the workflow process.
* Makes recommendations for improvement to administrative leadership based on data analyses.
* Provides data analysis for various projects as assigned.
* Demonstrates fiscal accountability
* Evaluates organizational functions and structure to determine the allocation and utilization of resources.
* Identifies and initiates implementation of opportunities to improve efficiencies
* Works with financial staff to help project future budgetary needs based on implementation of new processes as well as anticipated changes within the department.


* Works with Financial Manager for Hospital Administration to model the impact of operational and process changes on the organization. Applicant Requirements : Applicants to the Vanderbilt University Medical Center Administrative Fellowship Program must be: Masters-level graduates from programs in Healthcare Administration, Business Administration or Public Health. Timeline: Application deadline for all 2024-2026 Administrative Fellowship positions: 11:59 pm CST on Tuesday, August 29, 2023. Applicants should have a valid status to study/work to be considered in addition to meeting the listed degree requirements. If sponsorship is required, we can consider sponsorship but cannot guarantee employment. There are essay questions that are capped at a 500-word maximum for each essay, not to exceed 1500 words total. Essay responses over 500 words will not be considered. 1. Pick three words to describe yourself and explain why you chose them. 2.

Describe 3-4 top priorities on which every health system CEO should focus. 3. What is the most common mistake (pick one) healthcare leaders make. How could this mistake be avoided. Please be prepared to attach the following to your online application when submitting and all attachments can be attached in the Resume / CV section. 1. Essay responses as outlined above 2. Three letters of recommendation (include at least one from a professional setting and at least one from an academic setting). Address to: VUMC Administrative Fellowship Selection Committee 3. Graduate school transcripts Application Instructions: Navigate to the link for the position to which you are applying: Administrative Fellow Administrative Nursing Fellow Select “Apply Manually” If you do not have an account already, select “Create Account” and proceed with the required steps.

You will need to create an “External Account” or apply as an “External Candidate/Applicant”. This will allow you to upload required documents. Should you be unable to upload documents, you may send letters of recommendation and essays to: vumcadminfellowship@vumc. org . Proceed with the application filling out: Work Experience, Education, Licenses and Certificates, Languages, Skills Under “Resume/CV” please attach your current resume as a Word or PDF document and you can also attach all additional documents required at the same section where you attach your Resume/CV step of the application Continue to “Application Questions” Continue to “Voluntary Disclosures” and “Self Identify” These are both voluntary sections, but you must click through them to complete the application. You will have the opportunity to review your application before submitting. Continue to complete and submit the application on or before 11:59 pm CST on Tuesday, August 29, 2023. *If the individual(s) providing the recommendation(s) is uncomfortable with this electronic method of submission, please send the recommendation via mail (postmarked by specified deadline) to the following address: Administrative Fellowship Board Vanderbilt University Medical Center Hospitals & Clinics 2525 West End Avenue Suite 500 Nashville, TN 37203 All application materials must be submitted by 11:59 pm CST on Tuesday, August 29, 2023 . Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action.

EOE/AA/Women/Minority/Vets/Disabled Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose. Core Accountabilities: Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance. Problem Solving/ Complexity of work: Uses existing procedures, research and analysis to solve standard job related problems that may require some judgement. Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements. Team Interaction: Individually contributes to project/ work teams. Core Capabilities : Supporting Colleagues: – Develops Self and Others: Continuously improves own skills by identifying development opportunities. - Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas. – Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner.

Delivering Excellent Services: – Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. – Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner. – Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: – Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards. - Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. – Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively :- Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. – Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. – Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: – Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.

- Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. – Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work. Position Qualifications: Responsibilities: Certifications: Work Experience: Relevant Work Experience Experience Level: 1 year Education: Master’s Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled

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