Band Area Financial Specialist

Data Management
June 13, 2023
Full Time
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Job Description

– Job Number:
231374
Organization: University Bands
Job
Location: Oklahoma-Norman-Norman Campus
Schedule:
Work Schedule: Part time hours
Monday- Friday
Salary Range: Targeted salary $19,000 based on experience
Benefits Provided: Yes
Required
Attachments: Resume, Cover Letter
Job Description

—

The Band Area Financial Specialist
provides invaluable daily financial administrative support enabling the successful execution of the University of Oklahoma Bands academic
and service functions.

Duties

  • Under general supervision, performs administrative support-oriented job
    duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception,
    inventory management, typing, report preparation, and correspondence.
  • Maintains office files that may be of a confidential nature.
  • Schedules various appointments for office personnel and ensures administrative details are completed.
  • Receives incoming
    calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information.
  • Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of
    materials, resources, and services.
  • Monitors and orders supplies for the office and completes requisitions.
  • Responsible
    for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.
  • Prepares various reports and
    makes copies and assembles materials.
  • May act as the payroll coordinator for the department or assists the payroll coordinator by
    providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, and completes special pays.
  • Opens, routes, and
    prepares incoming and outgoing mail. May run errands for the department.
  • Plans and organizes meetings and programs.
  • Makes
    travel arrangements.
  • Performs related duties as assigned to successfully fulfill the function of the position.
  • Daily
    financial support of the University Bands area such as:
  • Assists with managing all area account budgets including university and OU
    Foundation funds in coordination with Director of Athletic Bands and Director of Bands
  • Provides faculty administrative support to
    band area faculty
  • Provides general office and administrative support for the university band area
  • Other duties as
    assigned
Job Requirements

—

Required Education: High School
Diploma or GED, AND:

  • 24 months office, clerical, or administrative experience

Skills:

  • Knowledge of office procedures
  • General office and customer service
    skills
  • Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
  • Excellent interpersonal
    skills
  • Ability to work independently and as a team player
  • Ability to complete tasks in an
    efficient and timely manner
  • Must be detail oriented for accuracy of data and information
  • Ability
    to multitask, be organized, and self-motivated
  • Ability to work in stressful situations
  • Ability
    to communicate verbally and in writing
  • Experience with Concur and Peoplesoft
  • Able to understand a chart of accounts
    and produce reports
  • Working knowledge of financials and accounting

Advertised Physical
Requirements:

  • Sit for prolonged periods. Engage in repetitive motion. Use of computer and telephone. Stand, stoop,
    bend, and reach.
  • Standard office environment
Special Instructions: If you are selected as a final
candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the
policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive
university community by recognizing each person’s unique contributions, background, and perspectives. The University of Oklahoma strives to
cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the
pursuit of academic and inclusive excellence in all aspects of our institutional mission.
Equal Employment Opportunity
Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not
discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age,
religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not
limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that
the University operates or provides.
Hiring contingent upon a Background Check?: Yes
Special
Indications: None
Job Posting: Jun 12, 2023

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