CEE DEI Coordinator

JOB OPENING ID: 236406

REGULAR/TEMPORARY: Regular

ORGANIZATIONAL GROUP: College Engineering

DEPARTMENT: Civil & Environmental Engr

SALARY: $50,000.00 – $60,000.00

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page(s) of your resume.  IMPORTANT: The cover letter (3-page limit, excluding resume) must address your specific interest in the position and outline skills and experience that directly relate to this position. It should also articulate your vision for a university that fully embraces DEI, and how you would engage with your constituents (e.g., undergraduate students, graduate students, postdocs, faculty and other staff) to reach that goal. 

Summary

The Department of Civil & Environmental Engineering (CEE) has an excellent opportunity for a well-qualified and high-performing candidate interested in serving as our Diversity, Equity, Inclusion (DEI) and Outreach Coordinator (DEI Program Coordinator).  Reporting to the Unit Administrator and CEE DEI Committee Chair, you and the DEI Committee Chair will lead strategic planning, implementation, and evaluation of initiatives outlined in our DEI Roadmap with particular emphasis on programs that primarily enhance DEI for faculty (~40), students and postdoctoral research fellows (~450) and staff (~25).  The CEE DEI website can be found at: https://cee.engin.umich.edu/about/diversity-equity-and-inclusion/.   You will work collaboratively with CEE stakeholders as well as other institutional partners, including the College of Engineering (CoE) and UM Office of DEI.

Who We Are

CEE is part of the College of Engineering.  Michigan Engineers are world-class educators, researchers, students and staff who strive to build a people-first future. As part of the nation’s number one public research institution, Michigan Engineering’s mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good.

Our vision, mission and values are supported by a people-first engineering framework that guides our work. As Michigan Engineers, we strive to apply excellent engineering fundamentals, integrated expertise and equity-centered values to reimagine what engineering can be, close critical gaps, and elevate all people. Information about our vision, mission and values can be found at: http://strategicvision.engin.umich.edu/.

The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). Michigan Engineering models that commitment in our research, culture and collaborations. We seek to recruit and retain a diverse workforce as a reflection of that commitment. Learn more about DEI at Michigan Engineering: https://www.engin.umich.edu/culture/diversity-equity-inclusion/

The CEE Staff Mission is to collaborate, create and innovate alongside our talented faculty and students.  We strive to be the best possible resource to the CEE community by being proactive, forward-thinking and streamlined in our work.  We support the global impact of the CEE community with our commitment to teamwork, cooperation, and mutual success toward common goals.

Responsibilities*

Duties include, but are not limited to, the following:

30% DEI Committee Initiatives

With the DEI Committee Chair, co-lead the activities of the DEI Committee, schedule meetings, reserve rooms, coordinate catering, prepare agendas, take minutes, manage DropBox, Google Drive, M-Community email lists and prepare presentations

Interact with all DEI project teams to support progress, manage information sharing and ensure transparency of processes

Facilitate graduate student mentoring program, including identifying mentors, pairing them with incoming students, scheduling training, and soliciting feedback for continuous improvement

With the committee, identify and track metrics to measure the success of initiatives and projects

Create or gather a variety of quantitative and qualitative data from DEI-related surveys, town halls and other data sources

Summarize data in presentation formats for various audiences

30% DEI Administration

Update event information in shared files, including what went well and what could have gone better for continuous improvement

Plan for events and hosting, particularly for the grad student peer mentoring program, the Pelham Scholars Program and the DEI Committee – catering, room reservations, invitations, flyers, post-event surveys, setup/clean up and receipt management

Support Pelham engagement and programming for meetings, industry mentor/mentee pairs, etc.

Respond to Canvas submissions for the CEE+DEI Certificate, including verifying and recognizing successful completions

Oversee student temp workers who assist with DEI projects

25% Community Building in CEE

Identify DEI training, workshops, and events happening outside of CEE and notify CEE about these opportunities for conversations and skill-building

Draft DEI messages for the monthly dept communication (InBox Insider)

Support the engagement of prospective and new students by leading an information session as part of grad recruiting Visit Day (March) and Orientation (August)

Collaborate with and support student groups and interest or identity-related clubs on DEI themed activities (MANRRS, NSBE, SHPE)

10% Outreach

Prepare presentations, reports, emails and other communication materials (i.e., newsletters, brochures, manuals, promotional information, etc.) related to DEI initiatives, coordinating with the CEE Marketing Specialist

Coordinate with Marketing Specialist regarding updates to CEE, DEI or Strategic Planning websites using project management principles to identify, track and complete tasks in a timely manner

Coordinating with the Marketing Specialist to create, review, and maintain web pages regularly

Coordinate with Marketing Specialist to use social media (Instagram, Twitter, etc.) and make recommendations for enhanced social media strategy

Participate in DEI focused recruitment and retention efforts outside traditional recruiting events (e.g., HBCUs, MSIs, etc.)

Partner with other schools and colleges on campus to keep up with current events and common issues related to developing, supporting and retaining under-represented groups

Identify and schedule/promote DEI workshops for members of the CEE community offered by Rackham, Organizational Learning, College of Engineering and other university units

5% Leadership

Participate in staff development training sessions, faculty/staff meetings, and other venues for learning and sharing information

Collaborate and network with the CoE Office of Culture, Community and Equity (OCCE) and other academic departments to share resources, build partnerships and enhance our DEI impact

Build rapport with students, faculty, staff, and prospective students; gain the trust of faculty

Meet with CEE members as needed to hear concerns and suggestions

Utilize project management principles and practices consistently to stay organized and on-task while juggling multiple priorities and diverse stakeholders

Follow all university, college and department policies and procedures, including stewardship of resources (Human, IT, Financial, Physical)

Required Qualifications*

Bachelor’s degree in related field or an equivalent combination of education and experience

4+ years of progressively responsible experience in related positions, preferably in educational settings

Training in, or experience with, critical race theory, anti-racism, gender and LGBTQ+ issues, and restorative justice principles

Demonstrated ability to work successfully in a team environment as well as work independently with minimal supervision

Demonstrated proficiency with information technology applications including MS-Office and Google collaboration tools (spreadsheets, word processing, calendars), social media, DropBox and web management (Word Press)

Strong written and verbal communication skills with the English language

Outstanding interpersonal skills and ability to work with a diverse group of stakeholders

Demonstrated ability to understand a variety of viewpoints and foster opportunities in a multicultural and collaborative environment

Proven organizational skills and initiative, particularly related to managing projects/events

Be able to set priorities and handle multiple assignments and deadlines

Learn quickly and stay calm in the face of concurrent tasks with competing deadlines

Display excellent judgment while operating in a flexible and highly professional manner

Ability and willingness to adjust hours to work early mornings, evenings or weekends in person

Prefer experience in a higher education setting working with and/or mentoring graduate students

International experience and second language preferred

Work Locations

This position is Monday – Friday from 8am to 5pm with occasional evenings or weekends, such as for events. CEE operates in a hybrid work environment consisting of both in-person and remote work. The role will be classified as a FLEX position within the Michigan Engineering STARR classification matrix which means typically working on campus an average of 3 days per week during the academic year and 2 days per week from mid-May to mid-August. You can find more information here: https://rpm.engin.umich.edu/human-resources/telecommuting/

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

236406

Working Title

CEE DEI Coordinator

Job Title

Admin Coord/Project Coord

Work Location

Ann Arbor Campus

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Engineering

Department

Civil & Environmental Engr

Posting Begin/End Date

6/30/2023 – 7/14/2023

Salary

$50,000.00 – $60,000.00

Career Interest

Administration