Coordinator, Academic Support Services (17220)

Job ID: 4341

Position Vacancy Announcement

Florida A&M
University’s School of Business and Industry is pleased to announce the acceptance of qualified applications for the Coordinator, Academic
Support Services vacancy.  This position will work in the School of Business and Industry’s Budget
Office.

Responsibilities

Responsibilities
include administrative and financial processes in the School of Business and Industry (SBI). Duties will include but are not exclusive to
the processing of travel documents, purchasing processing, payroll, personnel processing, financial assistance processing for undergraduate
and graduate students, FAMU Foundation accounts reconciliation, and SBI facilities management; Administrative and Financial Processes in the
School of Business and Industry (SBI); Acts as travel representative for SBI; Assists in the processing of travel documents for faculty,
staff, and students in the Travel module in iRattler; Processes Direct Disbursement Requests from the Foundation; Requests cash advances;
Processes direct payments to vendors and airlines; Reviews Student Domestic forms before student travel and submit to Student Affairs;
Follows up on Travel Authorization Request documents to assure timely processing; Processes graduate financial assistance for SBI students
funding from Graduate Studies; Prepares recommendation for graduate student contracts and award notification for Financial Aid Purchasing
process for SBI; Inputs requisitions into the Procurement module; and receives purchase orders in the Procurement module for vendor
payment.
Serves as the payroll and personnel process representative for SBI; Verifies time input into the system and submits for Dean
approval; Processes payroll exception report; Assists in the completion of payroll certification documents for Faculty staff and students;
Runs payroll cost center, Pick-up payroll check, and distribute payroll checks; Prepares Award Notification forms to award student
scholarships from Foundation; Prepares expenditure forms for foundation direct disbursement request (DDR); Assists the Associate Director in
the reconciliation of the foundation accounts; Assists in the submission of verbal and written service requests to Physical Plant for
maintenance of the SBI Facilities; and performs other duties as assigned.

Minimum
Qualifications

Bachelor’s degree in an appropriate area of specialization and two years of appropriate
experience; or master’s degree in an appropriate area of specialization.

Recommended Competencies

Accounting experience,
organizational and problem solving techniques;

Maintain effective working relationships with others;

Excellent interpersonal
and communication skills;

Proficiency in Microsoft applications; and

Proficiency with PeopleSoft
application.

Pay Plan

This is an Administrative
and Professional (A&P) position.

Conditions of
Employment

Successful candidate is subject to a pre-employment screening which includes a review of
criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other
educational documents must be submitted, where applicable, at the time of employment.

Only United States (U.S.) citizens
or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work
in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of
employment.

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in
service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S.
Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the
State, this law prohibits the promotion of such person. You may be required to provide
documentation.

How To
Apply

Applicants are required to complete the online application with all applicable information.
Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must
apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records
law.

Reasonable Accommodation

If you require
a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity
Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the
University by calling TDD via FRS (800) 955-8771.