Data Coordinator II

Seattle, Washington, Overview Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality. At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion. The Data Coordinator is responsible for the documentation and monitoring of study data and its adherence to clinical studies, including the collection, coordination, processing, and quality control of clinical trial data, and will attend patient visits as appropriate/needed by the group. The Data Coordinator will work on multiple studies for one investigator and regularly update the investigator on the progress of the studies. The DC II supports the group’s clinical research coordinators and reports directly to the Clinical Program Operations Director. Responsibilities Abstracts patient/participant data from medical records timely, according to protocol reporting guidelines. Maintains databases and shadow charts with source documentation. Demonstrates knowledge of database definitions. Resolves database queries timely. Assists with maintenance of deviation logs and notifies study team of events.

Assists with responses to monitor letters in collaboration with the study team. Schedules monitor visits, arranges for EMR access, pharmacy visit, PI visit, workroom space, and serves as main point of contact during visits. Assists with maintenance of study regulatory binders. Performs routine audits to ensure quality and completeness of the data submitted. Identifies missing data and works with study coordinator to correct deficiencies. Attends clinic visits as time permits and when appropriate to update concomitant medications and adverse events Identifies and documents adverse events on paper and in databases and assists the study coordinator with timely reporting. Assures Principal Investigator reviews and grades adverse events timely, and documents review. In collaboration with the study coordinator, maintains CTMS records. Serves as a resource to investigators, clinic and study staff, and collaborating organizations with questions about data collection. Assists in the development of databases and case report forms for investigator-initiated studies.

Assists in the planning and content of statistical reports. Coordinates special projects relating to clinical studies, including the Friday pancreatic cancer sample acquisition project. Performs other duties as assigned, including ordering and organizing office supplies; organizing and re-ordering study lab kits; archiving records of closed studies; maintaining shared drive files; requesting medical records from outside providers. In collaboration with the Investigator and study coordinator, anticipates and plans for data deadlines Keeps knowledge and skills current by completing mandated training and attending meetings with the study team and the Consortium, such as the monthly coordinator meeting, relevant brown bags, faculty and administrative presentations, and other opportunities of interest Qualifications BA/BS, RRA (Registered Records Administrator), ART (Accredited Records Technician), or two year degree in the medical field. Two years of experience in medical records, cancer registry, or related field. Medical terminology. Knowledge of statistics preferred. Strong computer skills and experience with data entry and databases. Prefer experience with Medidata RAVE. Competency in Microsoft Office software.

Excellent attention to detail and ability to organize work. Ability to communicate effectively both verbally and in writing. Demonstrated ability to work independently, under supervision, and be a team player. Ability to adapt and respond appropriately to competing priorities in a fast-paced environment. Knowledge of FDA, GCP, and NIH requirements preferred. This position is patient facing and/or requires access to Fred Hutch clinical facilities. As such, full COVID-19 vaccination is required as a condition of employment, without exception. Booster doses are strongly recommended but not required. If declining a booster, completion of the COVID-19 Vaccination Status Form Questionnaire and COVID-19 Booster Declination Training is required. Because of our immunocompromised patient population, there are no medical or religious accommodations available for any employee who is patient facing and/or requires access to Fred Hutch clinical facilities.

Only employees whose positions are fully remote, who are not patient facing and/or require no access to clinical facilities, may apply for medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination before their first day of employment. A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists. The hourly pay range for this position is from $24. 96 to $35. 53 and pay offered will be based on experience and qualifications. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). Our Commitment to Diversity We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected.

We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch. org or by calling 206-667-4700.

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