Executive Assistant II

Altamonte Springs, Florida, Description All the benefits and perks you need for you and your family:  Benefits from Day One Paid Days Off from Day One Student Loan Repayment Program Career Development Whole Person Wellbeing Resources Mental Health Resources and Support Pet Insurance* Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense) Our promise to you: Joining AdventHealth Altamonte Springs is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that  together  we are even better. Schedule: Days Shift:   Full-Time, Varied shifts Monday to Sunday  Location: 601 EAST ALTAMONTE DRIVE, Altamonte Springs, 32701 The community you’ll be caring for:  Faith based & mission driven organization Central Florida’s premier multi-specialty medical group Comprehensive Employee Benefits such as Educational Reimbursement CREATION Health employee wellness and lifestyle programs Positive working climate to support a work life balance   Your Role Demonstrates, through behavior, AdventHealth’s core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc. Answers/screens incoming calls, taking messages and routing calls as appropriate.   Retrieves voice messages as requested.   Greets and assists visitors.   Professionally represents Leader(s) and AdventHealth in all communications and as requested at meetings, events, etc.

  Communicates effectively and appropriately based on visitor needs and age level. Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc. ; maintaining files and records, equipment, etc. Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.   Qualifications What You Will Need: Required: Two yearsâ™ minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role, OR Two years of related business or other administrative experience Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc. AdventHealth Executive Secretary/Assistant clerical test Preferred: Associate degree in secretarial science or business, and two yearsâ™ executive office/secretarial work experience Event planning/coordination experience Certified Administrative Professional (CAP) Basic accounting, legal and/or contract administration knowledge ADVENTHEALTH/AHS Support system   Job Summary:   Position level is based on reporting structure (see âœReports To❠above, referenced below as âœLeaderâ).   Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions.   Will professionally represent Leader as requested and in all associated responsibilities.   Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others.   Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

   This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Source ⇲