Manager, Special Events

Valhalla, New York, Job Summary: Support the overall special events efforts of the Westchester Medical Center Health Network including signature events at the Westchester Medical Center Campus (WMCF), Maria Fareri Children’s Hospital Foundations (MFCHF), MidHudson Regional Hospital (MHRH), Bon Secours Charity Health System (BSCHS), and HealthAlliance (HA). Management of assigned signature events (mid-level events) include WMC Girls Night Out, Good Samaritan Girls Night Out, MidHudson Regional Girls Night Out, Saint Anthony’s Girls Night Out, Go the Distance Walk, Trauma Mud Run, Healing Half and 10K, Taste of the Hudson Valley, Saint Anthony’s Golf and Tennis and other fundraising programs, as needed. The Manager of Special Events will assist the Network Director of Special Events with the execution on networks four Gala’s and other marquee events as well as oversee the planning and delivery of medium to large sized WMCH conferences and symposiums, leading all apsects of assigned program components. The Manager of Special Events will also be responsible for the creative development, logistics and planning, vendor communications, budget management and production of assigned fundraising events. This included all logistics, working with vendors, researching viable sponsors, producing ad journals, auction catalogues and soliciting ticket/tables sales, seating charts, silent auction and raffle items, website creation and design, e-blasts and marketing strategy under the supervision of the Network Director of Special Events. In accordance with the approved development strategic plan and budget, implement procedures to expand fund-raising & marketing efforts in support of WMC Health Network through maximization of net revenues, while continuing to build awareness of the programs and services it provides for the community through the special events. Responsibilities: Reports to the Network Director of Special Events, manage day-to-day duties to create a successful event including working with the marketing department and foundation team to create awareness and funds through special events. Manage solicitation lists; work with Foundation on donor outreach. Follow-up for events and event program, event sponsorship in combination with development team, manage committees and all logistics for events. Obtain, evaluate, make recommendations, and process vendor proposals.

Communicate with all vendors throughout the planning process, book contracts, oversee rental orders, submit payment vouchers etc. Oversee on-site management of events logistics. Maintain event donor history, attendance, and other event-related information in Raiser’s Edge program. Work with the internal Graphic Designer and Marketing team on the design and production of event materials including save-the-dates, invitations and journals for various types of events. Under the Network Director of Special Events recruit, manage, motivate, train and mentor event volunteers to work as a team and as advocates for the department with a priority of increasing additional community awareness and philanthropic support. Determine all security needs, insurance coverage or special permits required for an on- or off-site event. Adhere to Development & Marketing department’s policies and procedures. Create and maintain website for special events, create and send e-blasts as scheduled. Perform other duties and special projects as required from time to time. Qualifications/Requirements: Experience: 3 plus year’s non-profit fundraising and event planning.

Education: Bachelor’s Degree required Licenses / Certifications: Other: Demonstrated track record of success in execution of special events logistics Gala, Golf, and/or Walk experience highly desirable Ability to relate well and work effectively with multiple constituencies and audiences Excellent written and verbal skills Attention to detail and ability to adhere to strict deadlines Team player committed to developing and working within a collaborative environment and to ensuring the highest customer-service orientation Flexible schedule as needed. Night and weekend work when necessary. Travel necessary. Valid Driver’s Licenses to travel between campuses’ Position will be split between Poughkeepsie Campus and Valhalla Campus depending on the event schedule. Knowledge of Blackbaud software applications including Raiser’s Edge, Net Community and Sphere, Sales Force and MS Office products preferred. About Us: NorthEast Provider Solutions Inc.

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