McNair Program Assistant

Classification:Administrative Generalist 3

Grade:Grade 76

Work
type:On Campus, Staff Full-time

Administrative Unit:University of Alaska Anchorage

School/Business unit:UAA
Office of the Provost

Location:Anchorage

Categories: Administrative/Personnel,
Office/Clerical

Position Summary:
Seeking a Program Assistant for the McNair Scholars Program. This position is
a full-time, grant funded position on the University of Alaska Anchorage (UAA) Campus. The McNair Scholars Program is a federal TRIO program
hosted by UAA. The McNair Program serves under-represented student populations in their preparation for and transition to a doctoral program
enrollment and completion. The McNair Program serves 25 students annually.

Duties:

Process applications for
the McNair Scholars Program, create a record for each applicant in the Student Access database. Verify eligibility and completeness of
applicant data to determine if selection criteria have been met. Receive and process incoming student contacts, including individual
advising notes and participation in program activities, transcripts, test results or correspondence and enter into the student database.
Maintain confidentiality of all student records.Essential

Build queries and run monthly, quarterly, and annual reports with close
adherence to internal and federal regulations. Provide statistical management and analysis for use by the director in preparing reports.
Conduct tracking activities and assist the McNair Program Director with monthly, quarterly, and year-end follow up activities. Provide
technical support with respect to data entry (advising notes) and retrieval of information (in the form of queries) for biweekly time and
effort reporting by the program.Essential

Duties are performed under intermittent supervision; Compute, reconcile, adjust, review,
audit and enter financial and statistical data to maintain accounting, budgeting, purchasing, travel, payroll records, and reports; utilize
specialized software and databases to query and maintain data; interpret and apply more complex rules and procedures; apply problem solving,
research, and analytical skills to systems; procedures, and accounts; summarize and compile data and information; budget operations, budget
reconciliation, purchase, and travel requisitioning; recordkeeping, soft ledger entries.Essential

Serve as administrative support to
the McNair Scholars Program. Answer phones, take messages, disseminate information, screen calls, answer routine inquiries (or refer to
appropriate staff members), extract information from the Banner system pertaining to student follow-up, maintain student filing system and
student records, order and maintain inventory of program supplies, property and staff reporting documentation and assist in organizing
office resources for efficiency in providing service to students. Assist McNair Program Director in event coordination (lunches, seminars,
summer research programs, conference trips). Coordinate the hiring and orientation of academic tutors. Assist in facilitation of McNair
program events.Essential

Seeking a Program Assistant for the McNair Scholars Program. This position is a full-time position on the
University of Alaska Anchorage (UAA) Campus, contingent upon funding available. The McNair Program serves under-represented student
populations in their preparation for and transition to a doctoral program enrollment and completion.  The McNair Program serves 25 students
annually. Under the supervision of the McNair Scholars Program Director, the Program Assistant is responsible for maintaining essential
office functions to ensure compliance with the U.S. Department of Education and UAA policies and regulations, maintain all participant
records; is responsible for monthly fiscal monitoring and reporting; and will support the program with event coordination.

This position requires the following:
* Administrative and coordination
abilities
* Detail oriented and understanding of general accounting principles.
* Experience planning events
* Strong interpersonal
skills and the ability to apply diplomacy.
* Excellent listening and communication skills, both verbal and written
* Demonstrated
experience working with diverse student populations, specifically low-income and first-generation college students.
* Proficient in Word,
Excel, and database platforms.
* Excellent organizational skills and ability to work independently.
* Ability to manage multiple
projects.
* Enthusiastic and energetic
* Willingness to assist in creating and managing the McNair Program website.

* Bachelor’s degree in Business, Accounting, Management, Education or related
field
* Experience working in TRIO Programs and/or a background similar to that of the target population.
* Understand issues
confronting low-income and/or first-generation college students.
* Experience in helping others navigate how and what resources to use to
achieve their personal and professional goals.
* Experience working with high school and/or college students and their
parents/families.
* Experience working with Banner.
* Bilingual

* Minimum 2 years of experience working in an office setting providing administrative support.
* Earned bachelor’s degree, graduate
student preferred.
* Unrestricted Alaska Driver’s License or ability to obtain within 60 days of employment and a good driving record.

This is a full-time, 12-month, term-funded, non-exempt staff position complete with both a
competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 76, based on
education and experience.

Please attach a resume, cover letter, and the names and
contact information for three (3) professional references with your application.

This position is a term-funded position and is
reviewed annually for contract renewal at the University’s discretion.

Applications will be reviewed on a rolling basis until a
successful candidate is identified.  Review of application materials will begin immediately. Search and selection procedures will be closed
when a sufficient and viable number of qualified candidates have been identified.

*To be eligible for this position,
applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require
visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for
providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in
completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

The successful applicant is required to
complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with
the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions
regarding this position, please contact Helen Sale, Shared Services HR Coordinator, at 907-786-6885.