Program Coordinator II, School of Music
Job Description
Tracking Code
4008-254
Job Description
Application instructions are located at the bottom of the page. Please apply directly through the University of Montana’s career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com*.
The School of Music invites applications for a Program Coordinator II to serve as the primary liaison for the School of Music, representing the School in a wide variety of local, state, regional, and national venues; play a key leadership role in School of Music college-level projects and programs; and is the lead for all School communications. This work encompasses all administrative operations of the school, collaborating with other UM departments/schools/colleges.
Specific duties include, but are not limited to:
- Greet and support students, parents, and others either in person, via telephone, or via email.
- Provide information to potential students, parents, high school teachers and counselors, other campus programs, and School/University leadership.
- Provide clerical support to the director, faculty, and staff.
- Generate, format, and maintain reports, providing complex information to internal and external customers.
- Coordinate events.
- Maintain digital and social media sites.
- Coordinate faculty evaluation process.
- Coordinate graduate school admission process.
- Oversee room scheduling.
- Serve as liaison for building maintenance, including but not limited to, work orders with Facilities Services, maintaining key codes for coded classrooms, updating lists for card swipe entry; locker maintenance; cleaning and updating corkboards; maintaining storage and archive room.
- Assist in maintaining programmatic accreditation.
- Oversee work-study students.
- Order promotional material and supplies.
- Coordinate the advising process.
- Maintain office procedural manual and student handbook.
- Work on the student scholarship processes and procedures.
Required Skills
- Excellent oral and written communication and organizational skills.
- Familiarity with personal computers, related word processing and spreadsheet software (MS Office Suite), the internet, and digital communications.
- Basic knowledge of standard office practices and procedures; excellent business English, spelling, grammar, and composition, with the ability to compose, proofread and edit materials with accuracy.
- Ability to work effectively and communicate with internal and external audiences.
- Demonstrated public relations, interpersonal and communication skills, including the ability to develop and maintain a working relationship with diverse groups.
- Demonstrate teamwork and flexibility.
- Ability to work well under pressure and with interruptions.
- Proven ability to set priorities, delegate tasks, and pay close attention to detail.
- Ability to maintain and/or develop efficient processes to maintain electronic and physical filing systems.
- Ability to synthesize and analyze complex information and discern trends.
- Ability to coordinate inter- and intra-departmental operations and activities.
- Ability to take initiative, work independently and problem-solve, and possess conflict management skills.
Minimum Required Experience
- High School diploma and four (4) years of relevant work experience or an equivalent combination of education and experience.
Preferred Qualifications
- Experience in professional music environments
- Knowledge of UM computer programs such as InfoGriz, UMDW, Banner, CyberBear, UM Scholarship Portal, room scheduling software
- Working knowledge of Microsoft Office Suite
About the School of Music and UM
The School of Music mission is to provide a comprehensive instructional program in music that develops strong teachers, performers, composers, critical thinkers, scholars, and entrepreneurs. We strive to set and maintain high standards of musical excellence for a broad and diverse community of constituents while simultaneously creating a path to successful careers in the modern economy. We value an interdisciplinary education and work to collaborate with other departments/schools on campus in the belief that such efforts will broaden our sphere of influence, resulting in promotion of the role of arts in academic, local, and statewide communities. We recognize a responsibility to be of service to the greater region by providing leadership and public service to students and teachers in schools as well as communities throughout Montana and beyond.
The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always”; partner with place; and proudly tell the UM story.
To learn more about the University of Montana, please visit the links below.
Position Details
Position Title: Program Coordinator II
Position Number: 058400
Department: Music
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.
Salary: $17.085/hr
Union Affiliation: FOCUS-MFPE
Probationary Period: Six months minimum
Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran’s Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
How to Apply
Priority Application Date: Wednesday, July 5, 2023 by 11:59 PM (Mountain Time)
Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.
Please submit the following application materials** via the UM Jobs portal and by clicking “New Resume/CV” button. Please do not apply through Indeed.com*.
A complete application Includes:
- Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
- Detailed Resume – listing education and describing work experience
- Professional References – names and contact information for three (3) professional references
*Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the “How to Apply” section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.
**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.
Position Type
Full-Time/Regular
Source ⇲
