Program Coordinator Leadership Institute

Altamonte Springs, Florida, Description All the benefits and perks you need for you and your family:           Benefits from Day One           Paid Days Off from Day One           Career Development           Whole Person Wellbeing Resources           Mental Health Resources and Support   Our promise to you: Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. Schedule:   Full Time Shift :  Monday – Friday Location: 900 Hope Way Altamonte Springs, FL 32714 The role you’ll contribute: The Program Coordinator (PC) is responsible for organizing leadership programs and offerings provided by the Leadership Institute.   This includes overseeing all aspects of program planning, implementation and maintenance related to the leadership programs, onboarding, and any other offering related to the leadership population at AdventHealth (i. e. executives, front line, physicians, nurses, administrators, emerging, etc. ).

The PC will independently coordinate projects and programs (etc. leadership programs, onboarding, scheduling, materials maintenance, reporting) when requested and will help plan and organize programs and activities as well as carry out important operational duties. This includes creating program schedules in the Learning Management System / SharePoint, communicating key program information with participants, collaborating with facilitators regarding logistics and other experiential needs to create an impactful learning experience. The PC will also help gather feedback from the experience and develop reporting for leadership review.   The value you’ll bring to the team:           Understanding the needs of our learning and development partners to create an impactful learning experience for leaders           Address phone and email inquiries regarding the Leadership Institute leadership programs and offerings           Planning program and offering aspects, such as location reservation, scheduling presenters, floorplan layout, catering and materials           Ability to delegate event planning tasks to other staff members where necessary           Strong knowledge of venue and program offerings to inform team members as needed.           Coordinate program speakers and / or facilitators, entertainment / social events, meals and travel / lodging accommodations as needed           Collect presenter and / or facilitator slides and understand needs to support the facilitation experience (i. e. materials, markers, room layout etc. )           Support ordering materials to support leadership programs and offerings (i. e.

books, supplies, program guides, etc. )         Communicate with and support program participants through the lifecycle of the program as well as any communication / advertisement strategies as deemed necessary           Coordinate and oversee programs and offerings on the day of, including problem-solving, welcoming guests, supporting set-up, communicating with staff and vendors, and take-down           Communicate with creative services / communications team to create and / or maintain program materials, announcements and articles           Anticipate and plan for possible different scenarios           Organize planning meetings, capture minutes, including action steps and follow up with key stakeholders           Administer program related assessments (DiSC, WorkPlace Big 5, etc. ) as needed           Create and maintain content and materials in program participant online portal           Communicate ideas and plans to facilitators and program development partners.           Independently produce reports as needed by leadership           Create process and procedural documentation for all programs and offerings         Receive all program participants in a way that aligns with our organization’s mission, vision, values, and service standards to ensure a positive service and learning experience           Produce presentations as requested by leadership           Research information as requested by leadership           Develop project reports as requested by leadership           Maintain positive relationships across the organization           Deal discretely and appropriately with confidential information concerning AdventHealth           Collaborate with Leadership Institute team and organization partners as needed   Qualifications The expertise and experiences you’ll need to succeed : EDUCATION AND EXPERIENCE REQUIRED :           Associates degree or equivalent education/experience           5+ years’ experience as an clinical assistant, project or program coordinator or in a professional support function Skilled at working with leadership (i. e. executives, front line, physicians, nurses, administrators, emerging, etc. )   EDUCATION AND EXPERIENCE PREFERRED:           Bachelor’s degree in Business, Communications, Organizational Development, Industrial Psychology or like degree           Experience in health care           Leadership program coordination           10+ years’ experience as an assistant or in a professional support function This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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