Research Administrator III/IV

Seattle, Washington, Overview Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality. At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion. The Research Administrator III/IV (RA) is a high-level career position which supports the faculty and research personnel in the new Translational Sciences Division by providing support in grants and contract management (Pre- and Post- Award), budget development and monitoring, regulatory administration, and general day-to-day operations of the program faculty. The financial portfolio is comprised of various sources of NIH, foundation, industry, professional society, internal pilot, subawards, and institutional support and includes regulated activities. This role is part of a team of Research Administrators and Administrative Coordinators which provides a network of peer resources and team environment supporting the program faculty. This role can be hybrid remote or on-campus. Applicant must specify preference during the application process. Responsibilities The Research Administrator III/IV (RA) is responsible for all pre-award and post- award operations for each faculty in their assigned portfolio. This includes completing nonscientific grant content and tasks, adherence to internal and external deadlines for grant/contract/IRB/HR submissions, negotiation with industry partners, maintain and advise the PIs on management of the portfolio, and develop effective solutions to any issues that may arise. Management of portfolios to ensure for each project awarded that all policies and procedures are followed per the terms and conditions of the award and per institutional policy.

The RA is responsible for providing operational oversight of the administrative implementation and financial management of research studies and associated agreements within the Program. Assures accuracy of project budgets and contracts and reconciles expenditures through the project lifecycle. The RA will partner with PIs and Central Offices to develop a collaborative work environment with research staff. This includes understanding the details related to preparing sponsored funding applications, managing sponsored awards, budgeting, essential documents, fiscal management, and project close-out. Special skills and knowledge are applied in budgeting and managing complex research projects. Regulatory support for human subjects research is a required component of this role. Prepare/Consult/Advise faculty on non-scientific portions of regulatory applications/submissions. Assist with submission of renewals of regulatory files, adhering to deadlines. Prepare/Consult/Advise faculty and maintain data, material use, and collaboration agreements and compliance documentation. The RA assists each of the faculty in their assigned portfolio to plan and ensure compliant and effective funding for longevity by maintaining and reporting budget status for entire portfolio.

The RA provides guidance in relation to budget adherence, regulatory administration, and general administrative support for the departments that are part of their portfolio. The RA collaborates with faculty and interfaces with program employees and other divisions, departments, and institutions as needed on administrative and strategic planning. Most Fred Hutch jobs require some on-campus work. However, there may be flexibility for certain positions. Please check with the recruiter if you are an out-of-state applicant interested only in working outside of the Seattle area. Qualifications MINIMUM QUALIFICATIONS: HS diploma or equivalent Research Administrator III minimum requirements: Three years in pre-award and post-award grants and contract management Research Administrator IV minimum requirements: Five years in pre-award and post-award grants and contract management Able to understand, interpret and provide guidance relating to notices of award and terms/conditions for sponsored research Budget development and management for multiple types of funding mechanisms (NIH, Foundation, Industry, and pilot funding) Technical experience sufficient to allow proficiency doing remote work (daily use of MS Outlook, MS Teams, and Zoom) Able to work independently and prioritize competing priorities but also the ability to work as part of team, seeking/providing guidance from/to team members and peers. Able to multi-task and work effectively in stressful circumstances, such as tight deadlines PREFERRED QUALIFICATIONS: Prior grants and contract management experience of more than 4 years Multi-project grants management experience with a wide variety of funding sources Working knowledge of medical terminology and familiarity with Human Subjects Protection. This position is patient facing and/or requires access to Fred Hutch clinical facilities. As such, full COVID-19 vaccination is required as a condition of employment, without exception. Booster doses are strongly recommended but not required.

If declining a booster, completion of the COVID-19 Vaccination Status Form Questionnaire and COVID-19 Booster Declination Training is required. Because of our immunocompromised patient population, there are no medical or religious accommodations available for any employee who is patient facing and/or requires access to Fred Hutch clinical facilities. Only employees whose positions are fully remote, who are not patient facing and/or require no access to clinical facilities, may apply for medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination before their first day of employment. A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists. The annual base salary range for the III level position is from $74,358 to $111,536 and pay offered will be based on experience and qualifications. The annual base salary range for the IV level position is from $86,078 to $129,118 and pay offered will be based on experience and qualifications. This position may be eligible for relocation assistance. This position may be eligible for a sign-on bonus. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security.

Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). Our Commitment to Diversity We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch. org or by calling 206-667-4700.

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