STDT ACAD ADVISOR 2 (Undergraduate Advisor)

Department Description

The Voorhies Administrative Unit comprises the Department of English, Medieval and Early Modern Studies, and University Writing Program.

The Voorhies Administrative Unit and the College of Letters and Science embrace and value, diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services, including protected veterans. In acknowledgement of the history and current injustices faced by marginalized members of our global UC Davis community, we are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture. The Departments of English and Medieval and Early Modern Studies are teaching and research units within the College of Letters & Science. The Voorhies Administrative Unit provides support to the following programs: Department of English, Medieval and Early Modern Studies, and University Writing Program.

Job Summary

Under supervision, responsible for providing advising and undergraduate program administration to the College of L&S Voorhies Administrative Unit. Provide advising and direct students to appropriate resources, provide administrative support to the English and Medieval and Early Modern Students majors and University Writing Program minors, conduct course scheduling input, maintain student and instructional databases, manage scholarships and awards processes, and provide back up to the front desk.

POSITION INFORMATION

PHYSICAL DEMANDS

• Physical Demands: Lift boxes of materials weighing up to 25 lbs.

WORK ENVIRONMENT

• Work occasional overtime.
• Lift boxes of materials weighing up to 25 lbs.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

QUALIFICATIONS

Required:

Minimum Education/Experience

• Experience counseling and advising students in a University setting including academic planning and course selection techniques, study skills, and policies and procedures.
• Experience assessing college transcripts and accurately calculating course grades and grade point averages, balances, and deficiencies.

Minimum Knowledge, Skills, and Abilities (KSA)

• Knowledge of university, college, major, design, general education and NCAA policy requirements and their application to specific programs of major, and knowledge of university procedures related to undergraduate students’ major requirements.
• Knowledge of transfer admissions criteria and applicability of credit from other institutions; course registration procedures and other information and available forms.
• Interpersonal and communication skills to communicate effectively with faculty, staff, students and the public.
• Writing, editing and proofreading skills to answer correspondence, write reports, and develop informational materials/presentations.
• Computer skills using software programs (i.e. Microsoft Word and Excel) for word processing, maintaining databases, and accessing student information.

Preferred:

Preferred Education/Experience

• Experience with Banner, Student Portal, ICMS, Canvas and faculty information on DESII.

Preferred Knowledge, Skills, and Abilities (KSA)

• Knowledge of UC policies regarding affirmative action and privacy of information, and knowledge of campus administrative reporting deadlines and or procedures related to advising and instructional processes.
• Skills to obtain, correlate and analyze data and develop statistics from a variety of campus sources.
• Skills to retrieve and assemble information for the preparation of reports, schedules, correspondence etc.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Job ID: 52446