Vice President of Finance & Administration

Job Function:

The Vice President of Finance & Administration
(VPFA) serves as the College’s Chief Business Officer, reporting directly to the President. The VPFA is responsible for maintaining
the College’s fiscal health and efficient administrative functioning. The VPFA ensures that financial resources are effectively and
efficiently deployed to support activities that promote student success. The VPFA supports the College’s mission, strategic plan, and
goals. The VPFA demonstrates an ability to create consensus, productive teams, and action around key College strategic interests informed by
the College’s Core values: Accountability, Excellence, Innovation, Integrity, Leadership, Teamwork, and Communication. The VPFA serves
as an enthusiastic ambassador for the College, promoting and sustaining its commitment to excellence in service and student success. The
VPFA is responsive to emerging issues, trends, and community needs. The VPFA sustains and advances FDTC faculty, staff, and programs that
underpin the College’s regional and national reputation as a leader among best practices institutions.

The major functional
departments under the overall direction of the VPFA include: Finance/Budget, Risk Management, Bookstore, Accounting & Cash Management,
Financial Aid, Auxiliary Services, Business Office, Facilities, Grounds, Purchasing, and Public Safety.

Responsibilities:

Primary Functions:

• Directly administer the
  development and implementation of the annual budget, including appropriate analysis of issues affecting revenue and/or expenditures,
  preparation of long-range budget forecasts, administration of budget process, and recommend budget amendments as necessary through the
  course of each fiscal year.
• Employs strategic finance methods, including long-term budget planning, scenario planning, and resource
  reallocation to support college priorities.
• Review and make recommendations for new or revised policies related to college finances
  and administrative services.
• Provide direct administration and leadership for implementation of strategic plan initiatives related
  to institutional finances.
• Serves as key counsel to the College President on all matters related to $100 million dollar entity,
  specifically Finance/Budget, Risk Management, Accounting & Cash Management, Facilities, Bookstore, Grounds, Housekeeping, Purchasing,
  (Auxiliary Services), Public Safety, and other administrative services.
• Oversee the development and preparation of all monthly and
  annual financial reports for the President and presents monthly financial statements at Area Commission meetings, to cabinet, and other
  stakeholders as designated by the President.
• Maintain an internal control system to ensure that financial transactions are based
  upon established procedures as required by the United States Government, the State of South Carolina, the College auditors, and Area
  Commission.
• Coordinate the annual audit, including supplying auditors with all necessary information. Prepare the Management
  Discussion and Analysis component of the audit.
• Distribute audited financial statements to banks, rating agencies, clearinghouses,
  governmental entities, and other stakeholders.
• Lead the development of annual changes to the schedule of tuition and fees; develop
  and present recommendations to the President.
• Oversee college funds including daily monitoring, forecasting, investments of funds,
  and monitoring of pledged collateral. Administer purchasing and investment policies, and recommend changes as necessary.
• Review and
  recommend appropriate insurance coverage (casualty, liability, and other coverages, excluding employee benefits) on behalf of the
  college.
• Provides vision, leadership, and oversight for all Administrative Services and related services and is responsible for
  sustaining a culture that empowers staff to take informed risks, be creative and collaborative, and act as full partners in helping students
  to achieve their goals.
• Support FDTC’s mission, vision, and values through effective structure, policies, and services to
  promote and sustain a culture of excellence, student success, and workforce development.
• Promotes and supports the integration of
  technologies and innovative pedagogies that enhance and improve services to students and institutional effectiveness.
• Advocates for
  and allocates resources to enhance and ensure the quality of Finance & Administration divisional operations and support student
  success.
• Guides staff in planning, creating, and sustaining programs and initiatives that fulfill the College’s strategic
  goals.
• Supports recruitment, professional development, evaluation, promotion, and retention of quality staff.
• Develops and
  sustains productive and collaborative relationships across divisions and with other college constituencies.
• Leads, supervises,
  coordinates, and evaluates all Finance & Administration direct reports, departments and programs (adhering to appropriate College
  policies and procedures).
• Supervise all personnel assigned, recommending selection, retention, promotion, and discharge as
  appropriate.
• Represents the college, where appropriate, in interactions with local, state, and federal government
  representatives.
• Manage construction projects
• Provide leadership/strategic direction regarding development of campus,
  facilities, and grounds, including the development and continued oversight of deferred maintenance list, with annual presentation to the
  President of projects recommended for funding and long-range strategies for addressing deferred capital needs.
• Prepare all fiscal
  notes/analyses of pending legislation, as requested by the South Carolina Technical College System, South Carolina Commission on Higher
  Education, or Department of Commerce.
• Review, negotiate, and monitor all leases entered by the college; develop and present
  recommendations for annual renewal of leases.
• Review, negotiate, and monitor the execution of contracts for services.Work with
  financial advisor and lending counsel on financing (general obligation, bonds, lease purchases, revenue bonds, et al.).
• Serve as
  liaison with architects, construction manager, contractors, et al. on campus construction projects. Respond to all state funding agency
  queries.
• Represent the college as an active participant in organizations of chief financial officers.
• Advise other
  administrators within the college regarding the financial operations of the College.
• Communicate effectively in a professional,
  tactful, and courteous manner with students, employees, faculty, and the general public.
• Ensure that all activities are conducted
  within the established guidelines of the Family Educational Rights and Privacy Act (FERPA).
• Supervises Executive Directors,
  Directors, Comptroller, Administrative Assistant, and Managers.
• Performs other duties as assigned by the College President.

Knowledge, Skills, and Abilities:

• Demonstrated
  knowledge of and skills in fund accounting, cash flow management, investment of funds, budget preparation and management, both
  long-and-short-term institutional financial planning, budget projections, and bond and tax levy funding.
• Demonstrated ability to
  strategically manage resources to achieve institutional priorities.
• Knowledge of department and college policies, procedures, and
  practices with the ability to answer work-related questions and interpret and apply these guidelines correctly in various situations.
• Thorough knowledge and understanding of the technical college mission.
• Supervisory skills, particularly leading a team of
  professional staff.
• Directly administer the development and implementation of the annual budget, including appropriate analysis of
  issues affecting revenue and/or expenditures, preparation of long-range budget forecasts, administration of budget process, and recommend
  budge amendments as necessary through the course of each fiscal year.
• Ability to interpret and enforce college policies and
  procedures.

Leadership and Communication Skills:

• Guide organizational-wide development and strategic planning.
• Leads the development of organization mission, vision, and
  principles.
• Directs all capital improvement initiatives.
• Supervise all personnel assigned, recommending selection,
  retention, promotion, and discharge as appropriate.
• Communicate with key stakeholders to effect long-term planning and to secure
  organization position and resources.
• Excellent oral and written communication skills to convey ideas, facts, and information
  effectively and accurately to students, staff, faculty, and the general public.
• Evidence of collaborative leadership
• Ability to manage interpersonal conflict situations requiring tact, diplomacy, and discretion.
• Ability to establish and
  maintain effective working relationships with faculty, staff, other departments, students and the public.
• Well-developed public
  speaking and presentation skills
• Effective customer service skills.
• Ability to supervise and train employees, to include
  organizing, prioritizing, and scheduling work assignments.
• Comply and enforce policies, procedures, and instructions.
• Responsible for short-term and long-term planning within a department or division.
• Employee development and performance
  management skills
• Communication through negotiation and consensus building to exchange ideas, information, and opinions or develop
  decisions, conclusions, or solutions.
• Develops and administer operational programs
• Write or present extremely complex
  statements, financial statements, and reports.

Decision Making and
Analytical Skills:

• Decision-making is the primary aspect of the job, affecting organization, related
  organizations, and major segments of the general population.
• Apply principles of logical thinking to define problems, collect data,
  establish facts, and draw valid conclusions.
• Ability to use independent judgement and discretion.
• Oversee the development
  and preparation of all monthly and annual financial reports for the President of the College and the College Board and other reports as
  required. Present and discuss monthly financial statements at board meetings, to cabinet, and other stakeholders as designated by the
  President.
• Distribute audited financial statements to banks, rating agencies, clearinghouses, government entities, and other
  stakeholders.
• Oversee college funds including daily monitoring, forecasting, investments of funds, and monitoring of pledged
  collateral. Administer purchasing and investment policies, and recommend changes as necessary.
• Perform executive or expert
  professional work to establish policy, long-rang plans, and programs.
• Identify funding sources and allocate funds.
• Demonstrated ability to strategically manage resources to achieve institutional priorities.
• Knowledge of department and college
  policies, procedures, and practices with the ability to answer work-related questions and interpret and apply these guidelines correctly in
  various situations.
• Thorough knowledge and understanding of the technical college mission.
• Supervisory skills,
  particularly leading a team of professional staff.
• Directly administer the development and implementation of the annual budget,
  including appropriate analysis of issues affecting revenue and/or expenditures, preparation of long-range budget forecasts, administration
  of budget process, and recommend budge amendments as necessary through the course of each fiscal year.
• Ability to interpret and
  enforce college policies and procedures.

Leadership and Communication
Skills:

• Guide organizational-wide development and strategic planning.
• Leads the development of
  organization mission, vision, and principles.
• Directs all capital improvement initiatives.
• Supervise all personnel
  assigned, recommending selection, retention, promotion, and discharge as appropriate.
• Communicate with key stakeholders to effect
  long-term planning and to secure organization position and resources.
• Excellent oral and written communication skills to convey
  ideas, facts, and information effectively and accurately to students, staff, faculty, and the general public.
• Evidence of
  collaborative leadership
• Ability to manage interpersonal conflict situations requiring tact, diplomacy, and discretion.
• Ability to establish and maintain effective working relationships with faculty, staff, other departments, students and the public.
• Well-developed public speaking and presentation skills.
• Effective customer service skills.

Minimum and Additional Requirements:

Master’s degree in business,
accounting or related area, plus seven years’ of progressively responsible related work experience. In lieu of the Master’s degree,
certification as a CPA is acceptable. Demonstrated knowledge of and skills in accounting, cash flow management, investment of funds, budget
preparation and management, both long-and-short term institutional financial planning; budget projections, and bond and tax levy funding.
Demonstrated ability to strategically manage resources to achieve institutional priorities. Prefer experience in Government accounting.

Preferred Qualifications:

The minimum as listed plus must have
the ability to handle diverse responsibilities, communicate effectively, demonstrated leadership abilities, established and maintain
effective working relationships with faculty, staff, students, business leaders and the general public. Excellent oral and written
communication skills.